Hitchcock Independent School District

 

Regular Meeting

Tuesday, December 12, 2006

 

The Hitchcock Independent School District Board of Trustees met at a Regular meeting on Tuesday, December 12, 2006, at the Boardroom/Conference Facility located at 8004 North Railroad, Hitchcock, Texas.  President Pat Turner called the meeting to order at 7:00 PM.

 

Present:                      Pat Turner, President; Estelle Holmes, Secretary; Jimmy                                               Anderson, Member; Monica Cantrell, Member; Tom Ivey,                                               Member

 

Absent:                       Ted Robinson, Vice President; Mark Morgan, Member

 

Others:                        Barbara Wilson, Superintendent; Elsie I. Schiro, Business                                             Official; Lee Knapp, Administrative Liaison; Randy Dowdy,                                           Crosby Middle School Principal; John Montelongo, Hitchcock                             High School   Principal; Barbara Trahan, Stewart Elementary                                      School Principal; Bonnie Palmer, Curriculum Director;                                        Gerald Hughes, Technology Director

 

Call to Order              Pat Turner, President, called the meeting to order at 7:00                                              PM; announced the presence of a quorum and stated that                                          the meeting had been duly called and the notice had been                                           posted in the manner prescribed by law.

 

Pledge of Allegiance

                                    Pat Turner, President, let the members of the Board of                                       Trustees and patrons in the Pledge of Allegiance to the                                          United States flag and the Texas flag.

 

Action:

 

006-154

Consider approval of Annual

Financial Audit for period ending

August 31, 2006

                                    Mr. Chris Breaux, Auditor, Null-Lairson, presented the                                        Annual Financial Audit for period ending August 31, 2006,                                             stating that there were no weaknesses presented.  He did                                         recommend for the Board to consider changing the fiscal                                       year beginning July 1 and ending June 30.

 

                                    A motion was made by Estelle Holmes and seconded by                                               Jimmy Anderson to approve the District’s Annual Financial                                            and Compliance Report for the school year ending August                                      31, 2006, and to approve the audit, as presented and                                                           recommended by the Administration.

 

                                    Motion carried with all in favor.

 

Public Participation  None

 

006-152

Consent Agenda

                                    A motion was made by Estelle Holmes and seconded by                                               Monica Cantrell to approve the Consent Agenda as                                                        presented below and as recommended by the                                                                       Administration:

 

1.      Minutes

a.      Special Called meeting of November 2, 2006

b.      Special Called meeting and Board Workshop of November 4, 2006

c.      Special Called meeting of November 7, 2006

d.      Regular meeting of November 14, 2007

 

2.      Monthly Financial report for month ending November 20, 3006 and Monthly Cash Reconciliation report for month ending October 31, 2006

 

3.      Monthly Tax Collection Report for month ending October 31, 2006

 

Reports/ Information

 

KFHS Monthly Report for

Month ending November 30, 2006

                                    The KFHS Monthly Financial Report and Monthly Report                                                were presented for the Board’s review and information.

 

No Child Left Behind Highly

Qualified Teachers Improvement

Plan

                                    The NCLB Highly Qualified Teachers Improvement Plans                                               was presented to the Board for their review and information.                                     Hitchcock ISD has one core subject teacher at Hitchcock                                                High School that does not meet the federal requirements;                                                therefore, the district is required to prepare and implement                                            an improvement plan which is attached.

 

 

Benchmark Assessment

                                    The Hitchcock ISD Benchmark Tests for the second six                                      week period 2006-2007 was presented to the Board for their                                      review and information.  The campus principals were present                             to answer any questions. [See attached.]

 

Results of October

2006 Exit Level TAKS

                                    Mr. Montelongo presented the results of the October 2006                                             Exit Level Testing to the Board for their information.  [See                                         attached.]

 

Report / Discussion W/

Possible Action

 

Commencement Plan for

2007

                                    Mr. Montelongo presented his Commencement Plan for                                                 2007 to the Board.  The Board asked the following                                                          questions:

 

1.      How will the student march out and in what order?

a.      Alpha order

b.      Student Council Members/ Board Members

2.      Board members will be able to hand out diplomas to family members and on a case-by-case basis for friends

3.      Need motivational speaker at commencement

4.      Request that all students learn and sing the school song

 

Action

 

006-155

Calendar for 2007-2008

                                    A motion was made by Estelle Holmes and seconded by                                               Monica Cantrell to approve the proposed 2007-2008                                                     calendar and to express appreciation to the calendar                                                         committee for their diligence.  [See attached.]

 

                                    Motion carried with all in favor.

 

 

 

006-156

GGCC Consulting Contract for

Educational Diagnostician

                                    A motion was made by Estelle Holmes and seconded by                                               Monica Cantrell to approve the contract for the educational                                            diagnostician services to be provided by Gwendolyn Hopkins                           for the 2006-2007 school year.

 

                                    Motion carried with all in favor.

 

006-157

Signature Authority for

Conducting HISD Business

A motion was made by Estelle Holmes and seconded by Jimmy Anderson to authorize the position of Interim Superintendent be added to the signature authority (until such time as the new superintendent is hired) along with that of the Business Official, collectively or individually, to carry on the day-to-day business operations with the District’s depository bank and to give to each such person appointed to said position authority to sign all documents and other records on behalf of the district in keeping with district policy and procedures, including, but expressly not limited to, documents pertaining to collateral securing the district funds; entry into the district’s safety deposit boxes; and the issuance and redemption of certificates of deposit for investment of district funds.  Additionally, the Interim Superintendent and Business Official, collectively or individually, to be authorized to conduct business with the Texas Education Agency.

 

                                    Motion carried with all in favor.

 

Future Agenda Items

1.      Purchase a basketball gun for Hitchcock High School

2.      Increase security for basketball games at Hitchcock High School

3.      Bus stops—look at routes (Beiring Road)

4.      KFHS Lease Agreement – extend lease to 2016

5.      Report cards/Progress Reports – send out in a timely manner

6.      Do a survey of teachers to determine whether or not they would prefer to be paid once a month or twice a month

7.      Dress Code – Belts

 

 

Announcements

                                    Ms. Turner thanked the principals for their hard work on the                                            test scores.  Ms. Turner stated that she would like to leave                                        the Board with the District as being “recognized”.

 

Adjournment

                                    A motion was made by Tom Ivey and seconded by Jimmy                                             Anderson to adjourn the meeting.  The motion carried with                                             all in favor.  The meeting was adjourned at 8:44 PM.

 

Respectfully submitted,

 

 

Brenda J. Taylor

 

                                                                                                                                               

                                                                        Pat Turner, President

 

 

                                                                                                                                               

                                                                        Estelle Holmes, Secretary